Lookup Clark County Clerk Records

Clark County Clerk Office

The separate Clark County Clerk is Michelle S. Turner. The office is at the older county courthouse address in downtown Winchester, not the judicial center used by the Circuit Court Clerk. The County Clerk handles recorded legal documents, land records, marriage licenses, notary applications and certifications, veteran's discharges, handicap placards, elections, delinquent real estate taxes, Fiscal Court records, motor-vehicle title and registration, and voter records.

The County Clerk's records department handles legal documents filed as public record. Research from the clerk's records page says most documents are maintained from 1795 to present. Indexes for most document types are available back to 1880 with few exceptions, and images for most instrument filings are online from January 1795 to the current date.

Clark Clerk Record Types

The County Clerk records page lists online real estate and recorded records that include deeds, name changes, mechanics liens, mortgages, powers of attorney, wills, corporations, tax liens, military discharges, trademarks, assignments, releases, marriages, and delinquent property taxes. These are clerk records, not court case records.

• Land records, deeds, mortgages, assignments, and releases.
• Recorded wills, renunciations, disclaimers, and powers of attorney.
• Marriage records and license-related materials.
• Mechanics liens, judgment liens, state tax liens, and federal tax liens.
• Military discharges, trademarks, corporations, and name changes.
• Fiscal Court records, election records, notary records, and vehicle records.

Use the Clark County Circuit Court Clerk for filed court cases, including divorce case files, felony records, misdemeanor and traffic cases in District Court, probate matters in District Court, and civil cases filed in the trial courts.

Search Clark Clerk Records

Clark County Clerk online record access runs through eCCLIX Central. The clerk states that an account and password must be assigned by SMI, the website administrator, and that fees are charged for data and images. eCCLIX also offers subscriber access, getting-started help, subscription setup, public sign-up where a county offers it, county availability information, and email support.

The key local access point is that all public records and indexes are available for viewing in the Clark County Clerk's office free of charge. Online eCCLIX access is useful for remote searching, but in-office viewing is the no-fee research route named by the clerk. For older deeds, recorded wills, and marriage materials, check both the online image and the in-office index if a document is missing or unclear.

Clark Open Records Requests

The Clark County Clerk Open Records Policy applies to County Clerk records. Requests may be hand-delivered, mailed, faxed during regular office hours, or emailed to Michelle S. Turner. The policy says records may be excluded in whole or part if exempt under KRS 61.878, and it uses the Kentucky standardized Request to Inspect Public Records form.

1. Use the standardized Request to Inspect Public Records form for County Clerk records.
2. Describe the records clearly, including names, instrument type, date range, book/page, or vehicle/election record category when known.
3. Choose the correct commercial-purpose box and Kentucky-residency category on the form.
4. Submit by hand delivery, mail, fax to 859-745-4251, or email to michelles.turner@ky.gov.
5. Pay required fees and postage in advance when copies are provided.

The policy states that a determination will be made within five working days from receipt, excluding Saturdays, Sundays, and legal holidays, and that the requester will be notified in writing. Commercial-purpose requests under KRS 61.874 may require a certified statement and a contract covering production costs, including labor and production costs.

Request Form Inventory

The OAG-01 open-records form is a structured request form. A phone number or email is not required by the policy, but contact information may help the clerk process a request when the record description is broad or a fee question needs to be resolved.

Clark County Clerk Fees

The clerk's fee schedule includes recording fees, copy fees, and the local marriage-license fee. Some records are also governed first by statutory fee schedules in KRS 64.012 and KRS 64.019. For non-commercial open-records copies outside those specific schedules, the policy lists $0.50 per copy and $5 for non-commercial recordings, computer discs, or tapes.

Note: Additional-page charges may apply to some recordings, including $3 for every page over the first five pages where marked and $3 for every page over the first thirty pages where marked.

Clark E-Recording Vendors

The Clark County Clerk names four e-recording vendors for legal recordings. E-recording is for submitting recordable instruments through an approved vendor, not for searching court cases or obtaining court-certified copies. Confirm vendor requirements, document formatting, payment handling, and rejection rules before submitting a deed, mortgage, release, lien, or other instrument.

Clark DOC ALERT

The County Clerk records page promotes DOC ALERT by Software Management, LLC. It is a free fraud-notification service for mortgages and deeds. Registration requires a name and email, and the service sends an alert when a mortgage or deed bearing the registrant's name is recorded.

DOC ALERT does not stop a recording, prove fraud, or replace a title search. It is a notice tool tied to recorded mortgage and deed activity. A person who receives an unexpected alert should contact the Clark County Clerk and consider legal or title assistance if the recorded instrument appears improper.